Frequently Asked Questions

When is the 2019 Film Librarians Conference? Where is it located?

May 15- 17 2019 at the Academy’s Pickford Center for Motion Picture Studies in Hollywood, CA. Learn more in the “to go” section here.

 

How many sessions will be at the conference this year?

There will be ten sessions over two days followed by a day of tours. Learn more.

 

When can I register for the conference? 

Online early bird registration is scheduled to open on March 4 with regular registration beginning on April 20 through the start of the conference. On site registration will also be available at a higher rate.

 

What are the registration fees for the conference?

Film Librarian Conference – Registration Fees Early Bird -thru April 19, 2018 Regular -April 20, 2018
Full attendance – Professional $175 $225
Full attendance – Professional with tour #1 (+$90) $265 $315
Full attendance – Professional with tour #2 (+$45) $220 $270
Full attendance – Student $100 $100
Full attendance – Student with tour #1 (+$90) $190 $190
Full attendance – Student with tour #2 (+$45) $145 $145
Single day  – Professional $100 $125
Single day  – Professional with tour #1 (+$90) $190 $215
Single day  – Professional with tour #2 (+$45) $145 $170
Single day attendance – Student $50 $50
Single day attendance – Student with tour #1 (+$90) $140 $140
Single day attendance – Student with tour #2 (+$45) $95 $95

 

Tour #1 – Margaret Herrick Library and Paramount Studio lot and Archive tour

Tour #2 – Margaret Herrick Library and the site of the Academy Museum of Motion Pictures

 

Are there registration discounts for conference panelists or students?

Yes, panelists get free registration on the day of their talk. The discounted student rate is $100 for full conference and $50 for single day conference with proof of current enrollment.

 

Is there funding available to help with travel/registration costs? 

Yes, but the deadline closed. Here is the list of recipients of this year’s awards.

 

What is the cancellation policy for conference registration?

Written requests for cancellations must be received by May 8, 2019, and are subject to a $30 processing fee. Cancellations received after May 8, 2019, will NOT be honored and all registration fees will be forfeited.  For refund information please contact: flc.registration@oscars.org

 

What meals are included in the registration rate?

Continental breakfast, lunch and an evening reception both days of the conference.

 

What special events will take place during the conference?

There will be a special screening with a reception each evening after the final session of the day, and there will also be two different tours available on Friday. Tours require a reservation and additional fees.

 

Can I purchase a ticket for a tour without attending the conference?

No, the tours are only for conference attendees. Transportation and lunch are included cost of the tour. Learn more.

 

How can I reserve a hotel room, and what are the rates?

We have provided a list of local hotels within walking distance of the Pickford Center on our conference website. Learn more in the “to stay” section here.

 

What services are available for special needs and requests?

Please send an email to filmlibrarians@oscars.org and we will do our best to accommodate you.

 

What sponsorship, advertising, and exhibit opportunities are available?

There will be opportunities available, please send an email to filmlibrarians@oscars.org for more information.

 

Will there be parking available at the conference?

There is no parking available at the Pickford Center. For those driving, there is convenient parking available at the ArcLight Hollywood Cinema (6360 W. Sunset Blvd.), located just one block from Pickford. Entrances to the garage are on Ivar Ave. between Sunset Blvd. and DeLongpre Ave. and on DeLongpre between Ivar Ave. and Vine St. The rate is $14/day.

The Pickford Center is an easy 10-minute walk from the Metro. Take the Metro Red Line to the Hollywood and Vine Station, head west on Hollywood and make a left on Vine St.

MTA and Dash buses also stop within walking distance. For more information about planning your trip, please visit the Metro trip planner at http://www.metro.net/.

 

Will the conference be recorded or live streamed?

The conference will not be live streamed or recorded for public access. However, all conference attendees need to be aware there will be video recording and photography for the Academy’s archival and publicity purposes. Conference attendees give consent to being recorded in their acceptance of registration.

 

Will there be WIFI available? What is the conference social media hashtag?

Yes there will be WIFI available for attendees throughout the conference building. Our hashtag is #filmlibrarians for Twitter, Instagram and Facebook.