SCHEDULE

WEDNESDAY APR 26

THURSDAY APR 27

FRIDAY APR 28

SATURDAY APR 29

SUNDAY APR 30

7:30 AM Registration opens
9:00 AM - 10:00 AM Introduction and Keynote Address
10:00 AM - 11:30 AM Session One
Inside Studio Archives: Preserving and Promoting the Legacy of Universal and Disney
Participant(s):
  • Jeff Pirtle, NBCUniversal Archives & Collections
  • Deidre Thieman, NBCUniversal Archives & Collections
  • Eric Chin, NBCUniversal Archives & Collections
  • Rebecca Cline, Walt Disney Archives
  • Juliet Roth, Pixar Living Archives
  • Mary Walsh, Walt Disney Animation Research Library
Summary: Archivists from NBCUniversal Archives & Collections will discuss case studies on how their paper collections are used, including the 100th anniversary of Universal Pictures, the studio’s film restoration initiative, and how Universal’s current franchise films are enhanced through the preservation of continuity documentation. Archival professionals who oversee Disney’s historical collections will discuss various aspects of their work––from collection management and curation to material access and preservation -- and how together they support collaborative projects and outreach initiatives worthy of the Disney banner. The presentations will be followed by a moderated discussion contrasting the collection strategies and unique preservation challenges of studio archives.
11:30 AM - 11:45 PM Break
11:45 AM - 1:00 PM Session Two
Preparing Now for the Histories of Film Studies to Come: The Preservation and Management of Archival Materials Pertaining to the History of Cinema Studies at New York University
Participant(s):
  • Nathaniel Brennan, New York University
Summary: This presentation discusses efforts to preserve, maintain, and make accessible a number of manuscript collections related to the history of the Department of Cinema Studies at New York University. The paper will relate some of the challenges faced by the department’s part-time archival staff in managing these collections and making them accessible to the wider public as well as traditional researchers.

Preserving Privacy in Film Archives
Participant(s):
  • Steve Wilson and Steve Mielke, Harry Ransom Center, University of Texas at Austin
Summary: Harry Ransom Center Film Curator Steve Wilson and Ransom Center Archivists and Collections Librarian Steve Mielke will describe the challenges of preserving personal privacy while still providing access to film collections such as the Gloria Swanson Papers and the Robert DeNiro Papers, as well as privacy related issues in other collections, such as the Bob Woodward and Carl Bernstein Watergate Papers. Donor restrictions and expectations, processing practices and methods, access policies and procedures, and the responsibilities of the researcher will all be discussed.

Who Gets Into History?: Acquisition, Management, and Deaccessioning of Film Industry Collections
Participant(s):
  • Claudia Thompson, American Heritage Center, University of Wyoming
Summary: Every institution that collects film history makes choices about who to collect and what aspect of the industry to document. This paper will look at some of those choices and consider why some individuals, and some aspects of creative activity, have been targeted for preservation. Using the collections of the University of Wyoming, the paper will discuss in detail how opportunity shapes collecting policy, and how collecting policy involves a deliberate choice to collect some things and not to collect others.
1:00 PM - 2:30 PM Lunch
2:30 PM - 3:45 PM Session Three
Documenting Early African American Cinema
Participant(s):
  • Cara Caddoo, Indiana University – Bloomington
  • Peggy Alexander, UCLA Library Special Collections
  • Brian Graney, Black Film Center/Archive, Indiana University-Bloomington
  • Marika Cifor, UCLA Department of Information Studies
Summary: Race films, the independently-produced films featuring African American casts and exhibited to Black audiences from the late 1910s through the mid-1950s, have provided a basis for rich social histories with inherently interdisciplinary value through recent scholarship. With only a handful of the hundreds of race films surviving today and scarce records left behind by the many independent producers and distributors on the circuit, the few archival and special collections of related documentation are especially important to consider closely, with an eye toward expanding their reach and impact through new and collaborative efforts. Panelists will discuss two major collections of race film documentation and a groundbreaking new project to build a comprehensive database of the early race film industry.
3:45 PM - 4:00 PM Break
4:00 PM - 5:15 PM Session Four
Training the Next Generation of Film Scholars: Tales from the Front Lines
Participant(s):
  • Nedda Ahmed, Georgia State University
  • Laura Jenemann, Boston University
  • Elizabeth Peterson, University of Oregon
  • James Steffen, Emory University
Summary: Effective research in film and media studies requires an ability to navigate a complex combination of theoretical, historical, archival, scholarly, and popular sources. The proliferation of both print and online sources has made it more challenging for students to search, evaluate, and synthesize relevant information. Cinema and media studies librarians play a critical role in teaching students the research methods necessary for their success as would-be film scholars. In this moderated discussion, four academic film librarians will share insights, strategies, techniques, successes—and even failures—gleaned from years of experience working with film students and professors of all levels.
5:30 PM - 6:45 PM Reception
7:00 PM - 9:30 PM Harold and Lillian: A Hollywood Love Story screening
8 AM Registration opens
9:00 AM - 10:15 AM Session Five
A Collaborative Model of Building Research Resources - the Media History Digital Library
Participant(s):
  • David Pierce, Media History Digital Library
  • Eric Hoyt, University of Wisconsin-Madison
  • Luci Marzola, University of Southern California
Summary: The Media History Digital Library (MHDL) has created a new model for access, digitizing a broad range of out-of-copyright magazines and books covering motion pictures, broadcasting and recorded sound, under an open access model. This panel will discuss the MHDL’s collaborative model, along with the curation of collections, the web services to make those collections available, and case studies of how the materials are used by researchers and educators. The speakers will also address the challenges of leading a project without any full time staff and invite suggestions from conference attendees for ways to improve the MHDL collection and user experience.
10:15 AM - 10:30 AM Break
10:30 AM - 11:45 AM Session Six
Providing Joint Access to Europe’s Film Heritage: The European Film Gateway
Participant(s):
  • Julia Welter, Deutsches Filminstitut
Summary: The European Film Gateway (EFG) is a web portal giving free access to digitized film and non-film collections from currently 38 European cinémathèques and film libraries. For EFG, the contributing archives collaboratively addressed key issues for access to digital content, such as technical and semantic interoperability of metadata, harmonization of multilingual data and best practices for rights’ clearance and IPR management. The presentation will focus on experiences with the complex tasks of enabling access to distributed and diversely structured archival content and information and will give insight into lessons learned.

A Digital Library of Film Documentation: The Internet Archive’s Projects and Partners
Participant(s):
  • Dimitrios Latsis, Internet Archive
Summary: The Internet Archive has been a leader in digitization, metadata curation and collection building within the GLAM (Gallery, Library, Archive and Museum) community. Together with our university and library partners we are selecting, digitizing, curating and making discoverable petabytes worth of archival resources for the use of researchers, teachers and the general public. This presentation will delve into the background of these collaborations focusing on the analogue and digital aspects of curating film-related resources. It will cover workflows and standards for quality control, as well tools like full-text search and linked data sharing which aim to make our collections broadly discoverable and accessible.

Life begins at 45: FIAF’s International Index to Film Periodicals
Participant(s):
  • Rutger Penne, Fédération Internationale des Archives du Film (FIAF)
Summary: This presentation attempts to give a comprehensive overview of the history, mission, and organization of FIAF’s Periodicals Indexing Project (P.I.P.) since its inception in 1972. It surveys the various publication formats of its main publication, the International Index to Film Periodicals, over the past 45 years, and discusses recent developments.
11:45 AM - 1:15 PM Lunch
1:15 PM - 1:30 PM Fotoplayer demonstration
1:30 PM - 2:45 PM Session Seven
From cataloguing items toward collections’ archival and museum-type representation
Participant(s):
  • Laurent Bismuth, Centre national du cinéma et de l'image animée (CNC)
  • Martine Vignot, Cinémathèque française
  • Jacques Ayroles, Cinémathèque française
Summary: In 2011, the CNC and the Cinémathèque française decided to design a collaborative digital portal on film heritage in France, based on their analysis that current databases and catalogues no longer fulfilled the needs of their users. Meeting expectations from both staff and users required the establishment of a strong, organic interaction between « film » and « non -film » collections, and the building of an integrated information system for a network of institutions charged with preserving and making the collections available. The goal was to lose the information silo approach in order to build a genuine Knowledge Base, taking into account new objects of description. This presentation will show how linking the documents (posters, photographs, archives, drawings and sketches, etc.) and valuable items (costumes, sets, machines and devices) with the cinematographic work led to a change of paradigm - from library science to a film heritage collection, museum-type approach.

‘The Most Important of All the Arts’? Methodology and Mapping in the Study of Soviet Feature-film Studios through Paper-based Archival Collections
Participant(s):
  • Alexander Graham, University College London
Summary: This presentation will explore some of the practical and methodological challenges facing cinema historians whose work examines the history of Soviet feature-film studios in the post-war era. Drawing on current doctoral research working with paper-based archival collections in Russia, it will discuss how Russian state archives format studio-specific collections that span networks of professional film production, informal ideological screening and official state political authority. Consequently, it will assess the functionality of their catalogues and ask how the management of these rich film-historical resources might transcend their current arcane status to encourage greater exploitation by researchers.

Transcending Hollywood: A Study of the International Collections Archived by the Academy’s Margaret Herrick Library
Participant(s):
  • Matt Severson, Margaret Herrick Library, Academy of Motion Picture Arts and Sciences
Summary: While the Academy of Motion Picture Arts and Sciences was partly founded on the notion of preserving the history of the American studio system, it is not widely known that the organization has a much broader range of materials in its holdings that originate far beyond the borders of Hollywood. This paper will discuss key international collections the Academy has acquired over the years, including the Satyajit Ray papers, the Richard Koszarski Polish poster collection, the Stephen Chin collection on kung fu films and others, and discuss the Academy’s current global mission toward collecting and preservation.
2:45 PM - 3:00 PM Break
3:00 PM - 4:15 PM Session Eight
Online, in venue, on show: Transforming Access to the BFI’s Collections
Participant(s):
  • Gabriele Popp, British Film Institute
  • Nathalie Morris, British Film Institute
  • Emma Smart, British Film Institute
Summary: In 2011, the British Film Institute underwent a radical reorganization as it became the lead body for film in the United Kingdom. At the heart of its new vision was a commitment to open up access to the collections the BFI holds on behalf of the nation and to provide innovative ways of interpreting and understanding them. This presented the Collections and Information department with a unique opportunity to turn around the decline in visitor numbers to the BFI library by building a new modern library for the 21st century at the BFI’s cultural complex on London’s South Bank, as well as modernize the way the public could access information about the collections through the development of one integrated collection database. The panel will address the key phases of this multifaceted project.
4:15 PM - 4:30 PM Break
4:30 PM - 5:45 PM Filmmakers panel with moderated discussion
5:45 PM - 6:00 PM Closing Remarks
6:00 PM - 7:00 PM Dinner Break
7:00 PM - 9:30 PM Party Girl screening
8:30 AM - 5:00 PM Tours of the Academy’s Margaret Herrick Library and the Walt Disney Animation Research Library (reservations required)
8:30 AM Buses load at Pickford
9:00 AM – 9:30 AM Transfer to MHL for tour
9:30 AM – 11:30 AM MHL tour
11:30 AM – 12:30 PM Lunch
12:45 PM Buses leave for Walt Disney Animation Research Library
1:30 PM – 3:30 PM Walt Disney Animation Research Library tour
3:45 PM Buses return to Pickford
Evening Reception, Paramount Studios – Joint event with AMIA and FIAF
9:30 AM – 11:00 AM Walking tour of Hollywood with John Bengston (reservation required; more information to follow) (Group 1)
10:30 AM – 12:00 PM Walking tour of Hollywood with John Bengston (reservation required; more information to follow) (Group 2)
8:00 AM – 12:30 PM Academy Museum of Motion Pictures site tour (reservation required; more information to follow)
8:00 AM Buses load at Pickford
8:30 AM Buses depart for Museum site
9:00 AM Tours begin
11:40 AM Buses return to Pickford

Deadlines

  • March 31, 2017: Registration closes
  • April 14, 2017: Last day for cancellations